Administrative Assistant

AgAmerica seeks an Administrative Assistant to organize the daily operations of the Revenue Team. This person will work closely with the EVP’s Executive Assistant and will be involved in coordinating the business and personal tasks of the Director of Revenue Operations. The Director of Revenue Operations manages the operational efficiencies for all revenue generating departments while liaising with the multiple teams across the organization, all of whom work together to keep growing the business. Due to interacting with all facets of the company, the ideal candidate should exhibit clear and succinct communication skills along with a degree of professionalism. This position offers a unique opportunity to maintain a steady daily schedule with the addition of one-off tasks and projects.

Job Details

Hire Date: ASAP
Position Type: Full-time
Compensation: Hourly rate negotiable based on experience, competitive benefits package, and bonus opportunity.
Benefits: Flexible work schedule, generous time off, health/dental/vision insurance, 401k program, fun work environment.
Reports to: Director of Revenue Operations
Direct Reports: N/A

Job Responsibilities

• Manage calendars based on knowledge of company priorities to protect and maximize executive’s time
• Schedule meetings and follow ups, and manage the key contacts effectively.
• Schedule personal appointments and run personal errands as necessary.
• Order and restock items as needed.
• Provide daily agendas and maintain meeting minutes.
• Book travel as needed.
• Assist with KPI reporting and data entry.
• Assemble “Welcome Packages” for New Clients.
• Keep office, including digital documents and folders, organized.
• Liaise with executive family members on personal matters, as necessary.
• Available after hours or during executive travel (minimal).
• Other duties as assigned.

Preferred Qualifications

• Bachelor’s Degree
• Excellent organization skills
• High level of attention to detail and accuracy in a fast-paced environment
• Proactive, with the ability to keep time commitments and deadlines top of mind for executive
• Fluency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Interested in a long-term professional relationship with AgAmerica leadership

Core Competencies

• Discretion and confidentiality
• Ability to multi-task and prioritize
• Intuition and ability to anticipate needs and next steps
• Highly organized with the ability to understand the many moving parts of a company and the ability to prioritize tasks
• High emotional intelligence and team mentality
• Adaptable, with the ability to learn quickly
• Sophisticated written and oral communication
• Comfortable in a high-growth, fast-paced environment
• Strong interpersonal and communication skills, highly-motivated and proactive
• Ability to demonstrate good attitude, energy, and effort

Travel and Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Occasional travel may be required.