AgAmerica seeks an Executive Assistant to assist the Chief Investment Officer (CIO) with his daily business and personal tasks. The CIO oversees investment transactions, management, and policies / guidelines. The Executive Assistant will report directly to the CIO, as well as support the Investor Relations department as a whole. Since the candidate will collaborate directly with a senior executive, professionalism and discretion is required.  The ideal candidate exhibits strong IQ and EQ with the ability to partner with the CIO on management responsibilities.

Job Details

  • Hire Date: ASAP
  • Position Type: Full-Time
  • Compensation: Salary negotiable based on experience, and bonus opportunity
  • Benefits: Generous time off, health/dental/vision insurance, matching 401k program, dog-friendly office, fun work environment

Job Responsibilities

  • Manage CIO calendar based on knowledge of company priorities to protect and maximize executive’s time
  • Schedule meetings and follow ups, and manage the key contacts of the executive effectively
  • Attend and take thorough notes or minutes at major meetings including operational committees
  • Track and manage priorities of the executive and department
  • Manage information flow to and from the executive
  • Compile and organize department KPIs that roll up to the executive
  • Assist in managing the Investor Relations CRM tool
  • Upload quarterly documents and manage access to investor data room
  • Provide white glove service to prospective and existing investors in all communications (scheduling calls, emails, and in-person meetings)
  • Schedule personal appointments and run personal errands, as necessary
  • Provide daily agendas and meeting preparation
  • Book travel, with executive preferences, as needed
  • Keep office, including digital documents and folders, organized
  • Liaise with executive family members on personal matters, as necessary
  • Available after hours or during executive travel (minimal)
  • Other duties as assigned

Required Qualifications

  • Bachelor’s Degree
  • Excellent organization skills
  • High level of attention to detail and accuracy in a fast-paced environment
  • High emotional intelligence, with the ability to be in tune with executive preferences and needs
  • Proactive, with the ability to keep time commitments and deadlines top of mind for executive
  • Interested in a long-term professional relationship with AgAmerica leadership

Core Competencies

  • Highly organized with the ability to understand the many moving parts of a company and the ability to prioritize tasks
  • High emotional intelligence and team mentality
  • Adaptable, with the ability to learn quickly
  • Sophisticated written and oral communication