AgAmerica seeks an Executive Assistant to assist the CEO and Chief of Staff with their daily business and personal tasks. The CEO Office oversees Corporate Communication, Investor Relations, HR and Employee Engagement, and all company strategic efforts. The Executive Assistant will report directly to the Chief of Staff. Since the candidate will work directly with two high level executives, professionalism and discretion is required. Teamwork will also be essential, since the right candidate will partner closely with the team’s Communications Coordinator.
Job Details
Hire Date: ASAP
Position Type: Full-time, entry-level
Compensation: Salary negotiable based on experience, competitive benefits package, and bonus opportunity
Benefits: Generous time off, health/dental/vision insurance, matching 401k program, dog-friendly office, fun work environment
Job Responsibilities
- Manage CEO and COS calendars based on knowledge of company priorities in order to protect and maximize executives’ time
- Maintain the executive calendar, schedule meetings and follow ups, and manage the time of the leadership team effectively
- Attend and take thorough notes at major meetings
- Schedule personal appointments and run personal errands as necessary
- Order and restock CEO Office items as needed
- Provide daily agendas to executive leadership
- Book travel, with executive preferences, as needed
- Keep office, including digital documents and folders, organized
- Liaise with executive family members on personal matters, as necessary
- Serve as a backup for the Communications Coordinator
- Available after hours or during executive travel (minimal)
- Other duties as assigned
Required Qualifications
- Bachelor’s Degree
- Excellent organization skills
- High level of attention to detail and accuracy in a fast-paced environment
- High emotional intelligence, with the ability to be in tune with executive preferences and needs
- Proactive, with the ability to keep time commitments and deadlines top of mine for executives
- Interested in a long-term professional relationship with AgAmerican executives
Core Competencies
- Highly organized with the ability to understand the many moving parts of a company and the ability to prioritize tasks
- High emotional intelligence and team mentality—this role will be hired in tandem with the CC role
- Adaptable, with the ability to learn quickly
- Sophisticated written and oral communication
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